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Using the Zoom Host Controls , you may choose to lock your meeting once all the attendees have joined. When a meeting is locked, no one can join, and the host will not be alerted if anyone new tries to join. To be alerted when a new person is waiting to join a locked meeting, use the Waiting Room option.

NOTE: If you force a participant to stop sharing video, they won’t be able to share their video feed again until you click ‘More’ and ‘Ask to Start Video’. However, if you force a participant to stop sharing their screen, they can re-share their screen immediately. If you have already started a Zoom session and find an unwanted attendee has joined, you can mute them and then remove them from the meeting:. To let the people in your meeting speak again, click the Mute All button again, check the Allow participants to unmute themselves box, then click Continue.

Please use this form to report Zoombombing incidents. To unlock another meeting click unlock meeting in the participants panel. Teams meeting organizers now have the ability to stop attendees from signing up for meetings via a new functionality.

Meeting agendas cannot be saved using this feature. Opening Hours : Mon – Fri: 8am – 5pm. From the toolbar, click Participants. If you are discussing any sensitive or confidential information in your meetings, these measures become that much more important. If someone does sneak in, they could listen, capture screenshots, or disrupt the meeting with unwanted video or audio. If someone you don’t know joins your meeting, instructions are available below to Remove a Participant.

If one or more participants are being disruptive or abusive, consider the option to Suspend Participant Activities. Zoom hosts will see the meeting Security icon. Clicking the icon shows a number of useful options in a single menu. Hosts can toggle the following options on or off during meetings.

Active features are identified with a checkmark. Clicking an active feature again toggles it off. Share Screen Turning this option off prevents participants other than the host from sharing their screens. Chat Turning this option off prevents participants other than the host from using the Chat feature. Rename Themselves Turning this option off prevents participants from renaming themselves in the meeting.

Annotate on Shared Content Turning this option off prevents participants other than the host from using annotation tools such as Draw, Stamp, Spotlight, Text, and Erase when screen sharing is used. This option is only visible to hosts when content is being shared. In addition to using the Security icon menu to control meetings, consider setting the following options when scheduling meetings:.

The Waiting Room feature lets hosts control when each participant joins the meeting. As the meeting host, you can admit attendees one by one, or hold all attendees in the virtual waiting room and admit them en masse. This requires more work by the host, but only allows participants to join if you specifically admit them.

Adding this measure can also save you from having to admit them from the Waiting Room, and also automatically provides their Cornell names in the meeting Participants list. If you are scheduling a meeting where sensitive information will be discussed, it’s best to leave Enable join before host turned off.

You can find the option under Meeting Options when scheduling a meeting. Visit Zoom’s Join Before Host help page for more information. It’s strongly recommended that hosts also activate Only authenticated users can join when using this option. The Join Before Host option can be convenient for allowing others to continue with a meeting if you are not available to start it, but with this option enabled, the first person who joins the meeting will automatically be made the host and will have full control over the meeting.

Another option is to assign an Alternative Host. It’s still possible for a meeting to start without you the host even if Join Before Host is disabled. If you have given someone Scheduling Privilege , which allows them to schedule meetings on your behalf, then when that person joins a meeting before you, the meeting will begin and they will be made the host.

After you join, the role of Host can be reassigned to you. Meeting passcodes previously called passwords are now required. Passcodes are encrypted within the join meeting link and participants can join without entering it. Attendees who only have the meeting number and not the full link that includes the passcode will need to enter this passcode to enter the meeting.

There are financial and support aspects to consider, proof of concepts to evaluate and vendor negotiations to handle. SEE: Zoom video conferencing: Cheat sheet free PDF TechRepublic Before you schedule or start your Zoom meeting, alert all potential participants that the meeting will be locked at a certain point, such as 10 minutes after it has started.

Delivered Mondays. Sign up today. Your email has been sent. By Lance Whitney. Lance Whitney is a freelance technology writer and trainer and a former IT professional. However, unless you have manually disabled the user’s video feed see Stop the participant’s video , these participants can enable their video feed once they’ve joined.

To do this:. You can configure your meeting room so that every participant’s audio feed is disabled when first joining. However, unless you have manually disabled the user’s audio feed see Mute the participant , these participants can enable their audio feed once they’ve joined. When the waiting room is enabled, participants can’t join the meeting until you admit them. At Indiana University, waiting rooms are enabled by default.

However, IU participants can bypass the waiting room and automatically join the meeting by default. If you’d like, you can allow certain types of participants to skip the waiting room and automatically join your meeting:. To secure settings for a meeting that you’ve started, or if you need to handle a disruption if someone has interrupted the session, for example , you have several options. For more, see Zoom: Managing disruptions during meetings Video tutorial. If you’re using a Windows, macOS, or Linux Zoom desktop client, you can use Zoom’s Security feature in your meeting controls to quickly set some options for a meeting you’ve started; these include locking the meeting, enabling a waiting room, disabling screensharing, and more.

For details, see In-meeting security options. Depending on the size of your meeting, it may be difficult to both run your session and moderate your participants. One or more co-hosts can help with these responsibilities while you conduct your meeting. For details about what co-hosts can and cannot do, see Enabling and adding a co-host. Restricting chat to only the host allows the host to still be able to take questions from the audience without allowing attackers to spam offensive messages that are seen by all.

To restrict chat:. For more, see Controlling and disabling in-meeting chat. By default, the annotation feature is disabled for Zoom at IU meetings. Once enabled, anyone in your meetings, including your participants, can annotate the screen share. However, once a screen share has started, the host can disable the ability for attendees to add annotations. This is document ativ in the Knowledge Base.

 
 

 

What does it mean when a zoom meeting is locked – none: –

 
Lock Meeting When a meeting is locked, no new participants can join—even if they are authorized users or have a passcode. See more below. When a meeting is locked, no one can join, and the host will not be alerted if anyone new tries to join. To be alerted when a new person is. You can lock your Zoom meeting once all of your participants have entered to prevent unwanted participants. You should not use this feature if you are.