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What is… Zoom? A guide for parents and carers – UK Safer Internet Centre

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Cyberbullying, giving away personal information, inappropriate images or messages and peer pressure are universal issues that can pose a risk on any service. Talk to your child about their internet use and take an interest in why and how they are going to use Zoom. You could frame this conversation around our Family Agreement to help set out boundaries and expectations, but also give them the confidence to talk to you about any issue they come across online, so that you can help.

If anything worrying or upsetting happens to your child online, visit our Need Help? Manage cookies and help us deliver our services. By using our services, you agree to our use of cookies. Always on. Cookies for additional functionality and increased website security. Privacy Policy. Home Guides and Resources What is… Zoom? A guide for parents and carers. What is… Zoom? How Zoom works Things to know before letting your child use Zoom Additional features of Zoom Privacy and Security Other things to be aware of Top tips for parents and carers.

There is a free version of the app, but paid alternatives are also available. The free version allows you to have meetings of up to 40 minutes long for 3 or more callers unlimited duration for 1-on-1 meetings. Free users on the other hand can have group calls with up to participants. How Zoom works — hosting meetings. Joining meetings. Things to know before letting your child use Zoom:. Get to know the safety settings beforehand. You could go through this with your child or set up a call with another adult to test out the different options and settings.

Be there to start the call and check the settings. If another parent is hosting the call, ask them to do so as well. Remind your child to come to you straight away if they need help or are worried about anything online. Explain to them that they can end or leave a call if anything upsets them.

The child and device should be in earshot just in case. Allowing a child to use headphones might be more convenient if it is a noisy chat, but be aware that you might not know if something has gone wrong. Additional features. Do not choose the option to sign in with Google or enter your username and password. Instead, enter york-ac-uk as the company domain. You can then sign-in using your University username and password. If you’re hosting a meeting, there are some settings you need to familiarise yourself with to prevent unwanted participants from disrupting your meeting.

Our Zoom Wiki page includes the following guides:. IT Services provide comprehensive guidance on how to get started with Zoom and FAQs on managing, securing and recording your Zoom meeting on our Zoom Guidance wiki login required. You should take a look at the guidance provided on the wiki before contacting IT Support.

Zoom provides comprehensive online guidance and daily webinars on weekdays :. Zoom have also written a blog post on preventing unwanted participants from disrupting your meeting:. See the below document for University guidance on recording meetings:. The University has contractual agreements with Zoom for secure and compliant data processing and storage. This covers live meetings and the storage of recordings and chat transcripts on their cloud platform.

The recording of meetings is subject to GDPR and existing departmental policies. Participants must be informed that they are being recorded and recordings must be managed in a manner compliant with GDPR.

For example:. It may not always be appropriate to record meetings, eg because of the sensitivity of the discussions or because individuals have objected to a recording taking place. Zoom has an optional feature called Attention Monitoring which enables meeting hosts to see when participants tab away from an active Zoom meeting i. This feature will be disabled globally as participants are unlikely to realise that their behaviour is being monitored.

If you are experiencing a fault with Zoom please submit a support ticket. Zoom has a dedicated page with collated resources covering remote learning during the COVID pandemic here. Below you will find information on how to access your Zoom account, how to join lectures, best practice for using Zoom, and some guidance on troubleshooting any issues. You can download the Zoom app here. Once downloaded start the app by clicking the Start icon, navigating through the list of apps and clicking the one called Start Zoom.

Follow this guide for more information. Click Continue to proceed with the sign in process and if prompted be sure to select your university Microsoft account. Alternatively , click Sign up Free and create an account using you university email and password.

Minimum requirements for desktop devices can be found here , and mobile devices here. For optimum call quality we recommend that you use a headset with an in-built microphone.

The benefit of this is that the microphone will pick up sound without any ambient noise or room echoes, and the headphones will allow you to hear the other participants clearly and ensure that your call does not disturb colleagues that may be near-by.

The inbuilt webcam on laptops and mobiles are high quality and usually suitable for Zoom calls. Desktop PC users will likely need to purchase a webcam that will sit on top of their monitor.

Headsets and webcams are available online to fit a range of budgets. Logitech manufacturers high quality products, however other companies also offer high quality products.

There are several methods to join meetings scheduled by someone else. The most common are covered below, and information on other methods of joining a meeting can be found here. If your lecturer has opted to use the Zoom integration in Canvas you will be able to open the course, click Zoom in the left hand menu, and join the meeting from the list. You will also be able to join the meeting from your Canvas calendar.

Open the calendar invite and click on the link listed under Join Zoom Meeting. This will open your Zoom app and connect you to the meeting. If you do not have Zoom downloaded the link will prompt you to download the app. The meeting ID is also listed in the calendar invite. Navigate to swanseauniversity. The meeting ID is listed in the calendar invite; if you have not received an invite you will need to contact the meeting host and ask for the invite to be sent or for the meeting ID. You may wish to join by phone if you are not in the office.

Your Zoom invite will list the number to dial to join the meeting; when connected you will be asked to enter the meeting ID. The invite generated during scheduling will include information for participants to join the meeting through Zoom as well as from Skype for Business, video conference rooms, and phones.

There are two main methods of scheduling a meeting, covered below. Click here for more information. Open Outlook and click Schedule a Meeting. Set the meeting as required and click continue. You can then specify the date and time of the meeting, and invite participants.

Click Schedule on the Zoom app and configure the meeting as required.



Zoom Conferencing – Swansea University

Don’t share your meeting link on social media or other public forums. Some of the main features that Zoom offers include zoon ability to: Schedule, host, or join meetings Share content and collaborate on documents Record meetings locally or to the cloud Automatically generate transcripts Utilize chat, polls, and breakout rooms For advice and guidance on learning effectively through Zoom meetings please see this guide. Joining meetings.


How do i host a zoom meeting uk – how do i host a zoom meeting uk: –

Alternatively, you can send them the URL link for the meeting, which they just need to click. After adding Uuk: as the conferencing option to an event, select Log in. When you register with Zoom, you will also be given ukk: Personal Meeting ID — you should avoid making this public. Follow the prompts requesting access to your Zoom account and select Authorize. Legitimate interests applies when the data processing is not required by law but is of a clear benefit to the organisation or the individual, there is limited privacy impact /24465.txt you as the individual and we think you would reasonably expect us to use the personal data in the way that we wish to.