Zoom Meetings: 10 tips and tricks you should know about.Adjust Zoom settings for standard meetings

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To access advanced options, click the Advanced tab. We will also be able to add another host for your meeting if you enter their email address.

The additional host will now be added to your meeting. Managing these settings and taking appropriate actions before starting a meeting can have an incredibly smooth experience for both you and your participants. With scheduling privileges, you can connect with that person as if they were available on Google Calendar, Outlook, or Zoom. If you do not have an asterisk, you can customize the settings during your live meeting or scheduling. The settings at the psu have to be adjusted.

A live meeting is an opportunity for us to introduce ourselves to a variety of services listed below. Zoom requires you to create an account and make an edit to the event in question in order to change its host.

To do this, go directly to the meetings category by clicking the meeting tab. Opening Hours : Mon – Fri: 8am – 5pm. On the hosts controls, click End, click Leave Meeting, assign user to be the new host, and click Assign and Leave, if desired.

Zoom can be accessed by logging into your existing web browser. Choosing Settings from the profile picture will take you there. Click the Video tab. You can review your default settings by scrolling down the page. Third step: Click on the Recording Settings this tab is divided into two sections : We recommend the following be displayed as default settings.

By clicking Manage in the host controls, you will be able to set up management tools. When you click this, the participants list will open. You can assign a host to any participant you want by hovering his or her name over the other participant. A plugged in microphone can work again if it is not there in your image. Unplugging it was prompted by not seeing what is pointing at it.

Opening Hours : Mon – Fri: 8am – 5pm. Launching zoom can be done by clicking the Join button. Use the drop-down menu to narrow down your choice or click No to set up a second microphone when you hear that you did not hear an audio reply. Your computer will be connected with Computer Audio once you click Join. During your Zoom session, open it on your main computer as the host. Zoom session entering as a student on other devices such as a computer, tablet or laptop. Click Webinars. If a webinar schedule is set up you click on the title of that webinar.

Click Edit this Webinar. Visit SpeedTest. Test your download and upload speeds as the results will be displayed. Then click on Settings under your profile picture. Click the Video tab. There will be a preview video of the camera that is currently selected and the option to switch from that camera if another one is available.

A Webinar menu can be found on the navigation menu. The practice session can then be accessed by click to a webinars. Click Start Practice Session.

Click Record.

 
 

Zoom settings before meeting. Recommended Zoom meeting settings for classes

 

Use this if you are inviting people to your class meeting that do not have UNF accounts. Students that have logged in will skip the waiting room. Waiting Room When participants join a meeting, place them in a waiting room and require the host to admit them individually. Off more information on Zoom meeting security. Waiting Room Options The options you select here apply to meetings hosted by users who turned ‘Waiting Room’ on.

Require a passcode when scheduling new meetings A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. Require a passcode for instant meetings A random passcode will be generated when starting an instant meeting. Embed passcode in invite link for one-click join Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode. Require passcode for participants joining by phone A numeric passcode will be required for participants joining by phone if your meeting has a passcode.

Only authenticated users can join meetings The participants need to authenticate prior to joining the meetings, hosts can choose one of the authentication methods when scheduling a meeting.

Only authenticated users can join meetings from Web client The participants need to authenticate prior to joining meetings from web client. Participants video Start meetings with participant video on. Audio Type Determine how participants can join the audio portion of the meeting. Join before host Allow participants to join the meeting before the host arrives. Learn more. Mute participants upon entry Automatically mute all participants when they join the meeting.

Upcoming meeting reminder Receive desktop notification for upcoming meetings. Chat Allow meeting participants to send a message visible to all participants. Private chat Allow meeting participants to send a private message to another participant. Auto saving chats Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts.

File transfer Hosts and participants can send files through the in-meeting chat. Feedback to Zoom Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting. Co-host Allow the host to add co-hosts. Polling Add ‘Polls’ to the meeting controls. Always show meeting control toolbar Always show meeting controls during a meeting. Screen sharing Allow host and participants to share their screen or content during meetings.

Annotation Allow host and participants to use annotation tools to add information to shared screens. Whiteboard Allow host and participants to share whiteboard during a meeting. Remote control During screen sharing, the person who is sharing can allow others to control the shared content. Nonverbal feedback Participants in a meeting can provide nonverbal feedback and express opinions by clicking on icons in the Participants panel.

Meeting reactions Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video.

Join different meetings simultaneously on desktop Allow user to join different meetings at the same time on one desktop device. Allow removed participants to rejoin Allows previously removed meeting participants and webinar panelists to rejoin. Allow participants to rename themselves Allow meeting participants and webinar panelists to rename themselves.

Hide participant profile pictures in a meeting All participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. Report participants to Zoom Hosts can report meeting participants for inappropriate behavior to Zoom’s Trust and Safety team for review. Breakout room Allow host to split meeting participants into separate, smaller rooms. Remote support Allow meeting host to provide remote support to another participant.

Save Captions Allow participants to save fully closed captions or transcripts. Far end camera control Allow another user to take control of your camera during a meeting. Group HD video Activate higher quality video for host and participants. Virtual background Customize your background to keep your environment private from others in a meeting. Video filters Turn this option on to allow users to apply filters to their videos. Auto-answer group in chat Enable users to see and add contacts to ‘auto-answer group’ in the contact list on chat.

Only show default email when sending email invites Allow users to invite participants by email only by using the default email program selected on their computer. Allow users to select original sound in their client settings Allow users to select original sound during a meeting. Show a “Join from your browser” link Allow participants to bypass the Zoom application download process, and join a meeting directly from their browser.

Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID.

Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said. When you record, you must choose whether to use the local or cloud option.

Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage. One convenience of the cloud option is that people can stream the video in a web browser once it’s ready. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance.

For example, some calls might be broadcast-style, where only the host appears on screen. In that case, set Zoom to only record the audio and video of the host. Other calls might be in the style of a collaborative meeting, in which case you want to record everyone.

Be sure to explore Zoom’s settings at least a few minutes before recording a call. If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it.

If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished. If you record meeting attendees’ video or audio, it’s common courtesy—and in some places a requirement—to inform them before you do. Screen sharing allows the host of a call to display whatever’s on their screen to everyone else on the call. Annotation tools let all the meeting participants draw and highlight what’s on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth.

To annotate while viewing someone else’s shared screen, select View Option from the top of the Zoom window, and then choose Annotate. A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot.

You can also disable attendee annotation altogether. Meetings can have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other. Whatever your circumstances, you can start a Zoom call and have more than one person be in charge.

To use co-hosting tools, you first must enable it in Zoom’s Meeting Settings. Look for the Meeting tab and choose the Co-host option.

Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box. Alternatively, you can go to the Participants window, choose Manage Participants , hover over the co-host’s name, and select More to find the Make Co-Host option.

If the option doesn’t appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges. Zoom lets attendees get into a video call with or without the host being present.

Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off. In some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start. A better solution is to create a virtual waiting room, where attendees remain on hold until you let them in all at the same time or one by one. Precisely how you enable a waiting room depends on the type of account you have.

When you set one up, however, you can customize what the attendees see while they await your grand entrance. People who work with an assistant will love this option in Zoom that gives scheduling privileges to someone else. Whoever manages your calendar can now schedule Zoom calls for you. To set up the scheduling assistant privilege, log into Zoom, open Meeting Settings , and look under Other.

You’ll see a plus sign next to Assign Scheduling Privilege. Add your scheduling assistants by typing their email addresses and finish by clicking Assign. After you add your scheduling assistants, they must log out of Zoom and log back in for the feature to take effect. From this point on, assistants can create meetings for others by using the Schedule tool.

Look for Advanced Options or Meeting Options depending on which version of Zoom you use , and follow the prompts to create a new meeting. Requirements: The primary Zoom account holder and everyone who receives scheduling privileges must all have Pro or Corp licenses. And for webinars, both account holder and scheduler must have webinar licenses. If you use Zoom more than once a week, there are a couple of keyboard shortcuts worth learning to save you oodles of time. I is for invite.

M is for mute. S is for share. For more inspiration on how to use Zoom more efficiently, explore more Zaps you can create with Zoom and Zapier. The Zapier editorial team is an experienced group of writers and editors who want to help people be more productive at work. All participants will require the meeting password to enter the Zoom meeting room.

Click on the Schedule a New Meeting button. On the page that loads, enter all of your meeting information. Use the randomly generated password, or enter one of your own. You will be prompted to enter a meeting password. From the Zoom application Launch the Zoom application on your computer. The University’s company domain is zoom. Follow the on-screen instructions to log in and launch the Zoom application. Click on the Schedule button to schedule a new meeting.

 

Zoom settings before meeting.How To Test Zoom Settings Before Meeting?

 
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