Zoom Security Changes: Managing Participants – eLearning | UAB

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Additionally, recordings may be deleted sooner if the storage location runs out of space. In some situations, it may be appropriate for a local IT representative to have the ability to modify settings for a group or department. EDU and request this permissions level for one or more IT technicians. The granting of this permission is not guaranteed, and each request will be reviewed. All apps must be reviewed and approved by the IT Security team. Please direct any requests for Zoom App installations to itpolicyreq purdue.

What is the name of the Zoom App? Provide a link to the Zoom App. How will the Zoom App be utilized? By what date will you need access to the Zoom App?

This message can mean different things. Check to see if you have changed that recently. If you have, any old meeting links that use your Personal Meeting room ID will need to be updated with a new invitation. Secondly, if you scheduled meetings when your account was NOT in the Purdue University Zoom environment, those will continue to work for a short time. However, those will eventually begin to fail.

If you have recurring Zoom meetings scheduled, we recommend updating those with the new Zoom links. Your new links should start with purdue-edu. Licensed users can delegate to other users the ability to schedule Zoom meetings on their behalf. Both users must be Licensed, and setup within the Purdue University Zoom environment.

For information on how to delegate access, and schedule meetings for other users, see the following Zoom support page:. If you use polling in your meeting, you can run a report after the meeting is over to see the results of those polls.

Poll reports are available for meetings that ended at least 5 minutes ago. All poll data is deleted from Zoom after 30 days. This setting must be enabled on your account prior to use. Keyboard shortcuts allow a person to navigate Zoom meetings and features without using a mouse.

This is especially important for students who have difficulty using a mouse. Hot Keys and Keyboard Shortcuts for Zoom. Zoom has a built-in tool to provide live captioning during meetings. The host must enable the feature in their settings prior to the start of the meeting, and then must turn on the transcription service during the meeting.

Users will then see Live Captions on the screen during the meeting, and can enable full, live transcript on the right side of the meeting screen.

There are two different types of users in Zoom: Licensed and Basic. Licensed users do not have time limits on meetings up to participants, in addition to some other features outlined in other questions on this site. EDU 30 days prior to this renewal date. Licenses and add-ons purchased throughout the year will be pro-rated monthly depending on when the license was purchased.

Purdue has entered into a Volume License agreement with Zoom. PNW users will begin receiving licenses on Monday, August 3. Your account, when it is outside of the Purdue environment, is owned and managed solely by you.

Therefore, you and only you, have access to your settings. This is the change in permission, or loss of settings, referenced by the e-mail. You will still be able to change most of the settings surrounding your account, but others will be locked for the above-mentioned reasons.

E-mails from Zoom are sent from the address no-reply zoom. If you are not receiving the email, it may have been caught in your Spam filter, either at the campus level or local software. To start, check the Junk folder in Outlook. If it is not there, check your quarantined list at the campus level.

For purdue. All currently scheduled meetings should continue to function properly. We recommend updating the link for future meetings as soon as you are able to ensure continued operation. Unless you fill out the request form specifically asking for your account to be licensed, Basic free accounts will remain un-licensed, and no charge will be required.

Basic accounts will gain some features from being associated with our master account, such as a person limit, and cloud recording. However, meeting time limits and other limitations placed on Basic accounts from Zoom will still apply.

The current agreement does not allow for discounted purchases of addons. These can, however, be purchased at regular price and added to your account. If you wish to purchase an addon, please fill out the Add-On Request Form. When requesting addons, the CSC will need the following information: What addon do you need, including the participant level , what Zoom account should get the addon sign-in email , and what Account to bill the addon to.

The difference between Webinars and Large Meetings: Webinars give you additional control over your meeting, and should be used when you have meetings with little audience participation. The Large Meeting addon simply gives normal Zoom meetings increased capacity. Your users will receive an email asking them if it is okay to transfer their account from their current environment, to the new.

We recommend notifying your users that this e-mail is coming, so that they know to expect it. Basic free users can still schedule Zoom sessions within Brightspace. However, the same limitations that exist within Basic accounts outside of Brightspace, will exist within Brightspace. If an instructor needs to host sessions longer than 40 minutes, for example, they will require a licensed Zoom account to do this successfully.

Purdue University and PNW Information Services is pleased to be able to provide licensed Zoom accounts to the university community at a highly discounted rate. The first step in this process will be an e-mail sent from Zoom to all existing Zoom users at Purdue who currently use their purdue.

In order to provide licenses to our users, these existing accounts will first need to be consolidated into our master education account. This e-mail will give users the option to either A. If you would like to continue using Zoom for Purdue business, licensed or free, you will need to choose option A. Therefore, all PNW Zoom users will need to have their login username changed from username pnw. A: If you use an external authentication service to log into your Zoom account, that login method will continue to function properly.

Please consult this chart to determine if Zoom and other services at Purdue can be used to meet your needs while conforming with Purdue policies. The first step is prevention. Setting up your meeting with the correct options will make it much more difficult for an unwanted guest to enter the meeting in the first place, and much more difficult for them to actually do anything if they do. The next section is about knowing what to do once the meeting starts and someone tries to interfere with your meeting.

All Zoom meetings hosted by accounts in the Purdue Zoom environment will only utilize data centers in the United States to handle meeting data. Zoom Zoom provides remote conferencing services that combines video conferencing, online meetings, chat, and mobile collaboration. How do I log into Zoom at Purdue? Can I change my Zoom email address? How do I remove someone from my meeting? This user will be removed from your meeting and will not be able to return.

How can I arrange a Zoom meeting for another person? Join the meeting, and then transfer the host role to another user. You may then stay in that meeting, or leave, and the meeting will continue as planned. This involves adding them in User Management, and then adding them as an alternate host. What equipment is needed? Depending on how you wish to connect to the meeting, you will need some combination of the following: Computer with internet connection Microphone Webcam — See this guide on Webcam recommendations Telephone Mobile Device The Zoom app is available through Apple iTunes and the Google Play Store.

What is Focus Mode, and how do I enable it? To enable or disable Focus mode: Sign in to the Zoom web portal. In the navigation panel, click Settings. Click the Meeting tab. If a verification dialog displays, click Enable or Disable to verify the change.

To engage Focus mode as the host or co-host of a meeting: Start a meeting as the host or co-host. Click More … on the toolbar. Click Start Focus Mode. When Focus mode begins, you and the participants are notified with a banner along the top of the video window. Additionally, the focus mode icon is always visible in the top-left corner of the video window, next to the encryption icon, while focus mode is active.

Can I use a virtual background in a Zoom meeting? If the toolbar is hidden, move your mouse to the bottom of the meeting screen, or press the ALT key. Select Choose Virtual Background From this window, you can select an image to appear behind you. This image can be a still image or short movie. You can select from the pre-loaded options, or upload your own file.

How do I allow non-hosts to share their screen? What is a waiting room and how do I use it? To toggle the waiting room feature for your account: Sign in to the Zoom web portal. In the navigation menu, click Account Management then Settings. On the Meeting tab, navigate to the Waiting Room option under In-Meeting Advanced and change the setting to enabled or disabled. Select who you want to admit to the waiting room.

All participants: All participants joining your meeting will be admitted to the waiting room. Guest participants only: Only participants who are not on your Zoom account or are not logged in will be admitted to the waiting room. If not logged in, they will have an option to log in. Note: If Guest participants only is enabled, you can also enable the option to allow internal participants users on the account , to admit guests from the waiting room if the host is not in the meeting.

To toggle the option per meeting: Sign in to the Zoom web portal. Click Meetings. Click the Personal Meeting Room tab. Click Edit this Meeting. Click Save. Click Admit All to allow all users in the waiting room to join the meeting.

Then select Put in Waiting Room. What if my conference room or computer does not have all the equipment? When should I use a personal meeting room instead of a scheduled meeting room? Can I host concurrent meetings? How many participants can attend my meeting?

Where do I access my saved recordings? Where should I save my recordings? I was an administrator for a group of licenses owned by my group. Can I still have that role? What cloud recording options do I have? How long do recordings stay available? Can a local IT technician request administrator rights in Zoom? Can I request Zoom apps to be installed from the App Marketplace?

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– Can Zoom See My Entire Screen When Streaming a Call?

When you share your whole screen with others, keep in mind they can see everything, including the notifications you receive. That way, nobody can view notifications you may receive, and you can share your screen without interruptions. Click remove beside the name of each person to remove them. To maximize the screen space in Zoom, use full screen mode.


Allowing Participants to Share Their Screen in Zoom | Division of Information Technology.


As more and more people are working remotely, online meeting services like Zoom are becoming more popular and widely-used. And if you’re in a Zoom meeting, you’ll probably have to show your work to your co-workers from time to time. Zoom offers many features that make sharing your screen fast shage easy.

You can share your screeen desktop, just your screen, certain computer programs and applications, particular files or other content, and more.

In this article I’ll show you how to share your computer screen during a live video call when you’re using a how do i allow zoom participants to share screen – none: computer. You can share your screen at any point during a Zoom meeting.

But keep in mind that screen sharing abilities are available only to the meeting’s host by default. If you’re not the host of the meeting, the host must allow participants to share their screens via the Security option in Zoom:. Now, the first step to sharing your screen is to click the green ‘Share Screen’ option at the bottom of the meeting’s window.

If you can’t see the bar at the bottom with the different available options, hover your mouse over the bottom of thte participanst and it will appear. If you’re sharing something with sound and you want others in нажмите чтобы прочитать больше meeting to hear it, click the ‘Share Sound’ option at the bottom of the Window.

At the most basic level, you’ll see a panel in svreen letting you know that you’re screen sharing and that will show if you’re muted or not. When you hover over those two options, you’ll also see more meeting controls at the top of the screen. After you’ve clicked the green ‘Share Screen’ at the bottom of your meeting’s window, you can choose the ‘Advanced’ tab from the window that pops up. From there, you pafticipants the option to share only a portion of your screen, show slides or a powerpoint presentation as a virtual background, or share a video.

If you read this far, tweet to the author to show them you care. Tweet a thanks. Learn to code for free. Get started. Search Submit your search query. Forum Donate. Dionysia Lemonaki. How to share your screen on Zoom — the basic steps You can share your screen at any point during a Zoom meeting.

If you’re not the host of the meeting, the host must zzoom participants to share their screens via the Security option in Zoom: Now, the first step to sharing your screen is to click the green ‘Share Screen’ option at the bottom of the meeting’s window. Finally, click ‘Share’ at the bottom right hand corner: You are now broadcasting and others can see what you’ve chosen to share. Screen sharing options in Zoom While sharing, different meeting control options will be available at the top of your screen.

On the right, there’s a red how do i allow zoom participants to share screen – none: that you can click to how do i allow zoom participants to share screen – none: sharing. How to share your screen on Zoom — advanced options After you’ve clicked the green ‘Share Screen’ at the bottom of your meeting’s window, you can choose the ‘Advanced’ tab from the window that pops up. In the ‘Privacy’ tab, on the left hand side, select ‘Screen Recording’.

From there, make sure that ‘zoom. Thanks for reading! Now you should be able to share your screen in your Zoom meetings. Dionysia Lemonaki Learning something new everyday and writing about it.